Microsoft recently added the ability to create “announcements” in channels. Announcements look sharp and will catch your users’ attention–especially if you mark it “important”! We’ll walk through creating one below.
Begin by selecting the “Format” icon under the text input box:
In the upper left corner of the text input box, you can select the arrow next to “New conversation” to choose between that and “Announcement”:
Type a headline, subhead, announcement message. Format as desired and select the background color or image on the right side of the screen:
You can mark an announcement or message as important by selecting the “!” icon:
This is the completed announcement:
Do you know how to delete an announcement once it has been posted?
Hi Stephanie,
Yes, if you hover over the announcement and select the “…” on the right-side, you should have the option to delete the post, along with “Save this message”, “Edit”, etc.
I don’t have an option to delete the announcement but I do have save this message. If I didn’t save it would it show up? I can’t figure out why my delete isn’t showing, any ideas?
Hi Patty,
Copying and pasting the response I gave to another comment–
This sounds like it could be a permissions issue or a bug; you can check under the Team settings for delete permissions, and I believe there might be global permissions to check in the Office 365 Admin Portal for Teams. Here’s a thread describing the same behavior in the event that it’s a bug–https://techcommunity.microsoft.com/t5/microsoft-teams/owners-unable-to-delete-messages-in-teams/m-p/296979. Good luck!
How do I send my announcement to six of my teams?
you need to click ‘post in mutliple channels’ on the right of the screen when you open the message in format modification
Click on Post in multiple channels
Can I pin an announcement on a channel?
Click on the ‘Format’ icon at the bottom left if the compose box the select ‘Post in multiple channels’ at the top, it’ll let you select the channels across all the teams you want to post it to
Can you schedule the announcement to post at a later date?
Seconded.
This is what I want to know. Did you find anything out?
I also have this question. Have you heard from anyone?
Hi Zoy,
As far as I know, it is not possible to schedule an announcement for a later date within Teams. It would be possible to use Flow/Power Automate to schedule posts, but I do not believe you can use Flow/PA to schedule announcements. Here’s a similar idea in the UserVoice site, currently “Under Review”: https://microsoftteams.uservoice.com/forums/555103-public/suggestions/31922428-scheduled-auto-post-messages-notifications-on-chan
When a hoover the 3 dots the option for delete does not come up?
Please help if you can
Hi Mike,
This sounds like it could be a permissions issue or a bug; you can check under the Team settings for delete permissions, and I believe there might be global permissions to check in the Office 365 Admin Portal for Teams. Here’s a thread describing the same behavior in the event that it’s a bug–https://techcommunity.microsoft.com/t5/microsoft-teams/owners-unable-to-delete-messages-in-teams/m-p/296979. Good luck!
We are having an issue, When an Announcement is posted across channels that Owner of the TEAM or even the member that originated the Announcement can not DELETE the announcement! So in an educational setting IF a students posts an inappropriate ANNOUNCEMENT, across several channels/teams even, the teacher nor the student that posted the announcement can DELETE it!
Hi Stacey,
This is a major problem that has been reported before, please see the following links:
Enable Teachers to Delete Conversations
Cannot delete chat despite policy changes
Delete replies and posts
I’ve seen a few people fix this by adding an additional policy giving permissions to delete posts (first article). Good luck!
CAn you post an annoucement from the iPad app? I am able to do it from my laptop, but my team partner does not seem to be able to do it from the app?
Hi Leanne,
It appears that it is not possible to create an announcement from a mobile app at this time, but here is a UserVoice post suggesting this idea to the development team.
How do you make an Announcement on the Android Teams App, it doesn’t appear to have the Announcement option.
Hi Freya,
Unfortunately it doesn’t appear to be possible to post announcements from any mobile app at this time–there is a UserVoice suggesting this idea, however:
Hi, Can we format the Announcement like resize the font or change the font type, etc.? Or is standard size and font which we cannot change?
Hi Shaki,
I believe you need to use the standard size and font–you can only change the background color at this time
Can you post an announcement using the Microsoft Teams app?
Hi Jade,
It’s not possible to create an announcement from a mobile app at this time, but here is a UserVoice post suggesting this idea to the development team.
Hi, I have a problem
When i post announcement by using image background
The image background is visible after I posted 1-2 sec.
Can i generate an announcement from Office 365 on my computer?
Hi Debra,
You’ll need to create the announcement in Teams, but you can do it from the desktop Teams app.