Megan Hagedorn 4 Comments

One little-discussed feature of Microsoft Teams is the Search bar. It is accessible from all 5 navigation areas (Activity, Chat, Teams, Meetings, & Files), and is actually quite handy! Microsoft Teams stores all of your organization’s history indefinitely in the cloud, so you’ll be able to refer back to links, files, conversations, etc. 

You can search for a term, and Teams allows you to tab through matching Messages, People, and Files. When searching in Messages, you can filter down even further and specify if your search should be contained to All teams, This Team, or This Channel (This referring to whatever Team/Channel was selected last).  It’s possible to search for a partial URL in the messages tab:

You can use an advanced filter in the Messages and Files Search tabs by selecting the Funnel/Filter button:

This allows you to filter the search results very specifically for either a certain Subject, Date/Date range, Team, Channel, Person, Mention, Attachment, or some combination of the above:

When searching for files, again, you can search for a partial file name. Emails sent to channels will appear as files and messages:

You can also filter the Files results and look for files belonging to a specific Team, modified by a specific person, or containing a certain file type:

Microsoft Teams does a pretty great job of organizing Team structures and projects, and the developers have made it so easy to retrieve old data.
Leave a comment below or contact me at megan@marksgroup.net if you have any questions!

— 4 Comments —

  1. You can’t search by a defined start-end date range. The existing options are not very practical. Also you can search for a word but often you want to see the messages around that word.

    E.g. I want to see WIDGETS from a conversation 5 months ago. I want to see the other messages around that time. The only way to do this is to scroll for hours back up your history as it loads from the web.

    • Hi Marc,
      I completely agree–I think that would be a great idea to post to the User Feedback site for MS Teams (here). There is a workaround that I’ve found to be helpful, but it does take more time and more clicks. After you search for the keyword and find the correct message, you can hover over that message and click the bookmark/ribbon symbol to add the message to your Saved messages. Then, click on your user icon on the lower-left corner and go to ‘Saved’. When you click on the message you just saved from your search, you should be able to see the surrounding messages.
      If you have any other questions or need clarification on the workaround, please feel free to email me at megan@marksgroup.net.
      Thanks!
      Megan

  2. When clicking on files tab to search relevant stuff it showd error
    But under the search bar messages and people tab working fine

    • Hi Sourabh,
      Hmm, how odd! I would love to take a look at the error and see if I can assist–you could email me screenshots at megan@marksgroup.net! Is it displaying ‘no results’ when there SHOULD be results, or does it show an actual error?
      Thanks!
      Megan

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